So you're hosting an event? You want it to be perfect for your guests. One of the most important things to consider is how to have the perfect ambiance. What are some crucial things you need to do to create an amazing atmosphere for your event?
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The Importance of Having the Perfect Ambiance
Creating the perfect ambiance is crucial to a great event. Your guests will decide as soon as they enter the room if they like how it feels or if they will be leaving early. You never want an event to feel like the holiday party on Santa Clause 2 where the guests are so bored they need the real Santa Clause to intervene!
The right ambiance takes place when the size of the room, the lighting, the music, and the amount of people all match. In the perfect setting, a person can feel the energy in the room in a positive way. When the atmosphere is wrong, it feels like everything is flat and lifeless.
Unique Ways of Creating the Perfect Atmosphere
There are many ways to create the perfect ambiance for an event. Here are few things to consider when planning your event.
How's the music?
Music is extremely powerful. Unless you are having a performance of some sort, you should have music playing throughout your entire event. From the moment guests are allowed to come into their final goodbyes, make sure something is playing in the background. This will create a specific ambiance based on the feel you are looking for.
You can choose the type of music you want to play based on your type of party. Some events will hire a DJ and Emcee to create an atmosphere where people want to dance. Other events will hire a brass band to create a regal and elegant vibe. If you are on a budget, even a simple playlist on Spotify can do the trick!
Put a drink in their hand.
Every event should have some kind of food and drink. Even if you are only providing drinks, make sure to have some kind of small snack or mints available. Obviously, the more delicious and regal the food you have, the more your guests will be amazed! However, a drink in someone's hand is very powerful.
Many times in a crowded room, a person will feel awkward and alone. Going to the bar to grab a drink or something to snack on can give that person a break from their social anxiety. It can also provide them with something in their hand so they don't feel so out of place while standing alone. This will help those people until they meet up with their friends.
Security Guards on Duty.
Safety is important at your event. It's probably more important than you even realize. It doesn't really matter how your great event is if someone leaves on a stretcher. Providing ample security guards at your event should be a priority. The right security team will make sure only those on your list come into the event. These people will also make sure your guests don't get too crazy.
More Up Lights!!!
The lighting can really change the environment quicker than anything else. Add a few up lights to any space and you have a whole new room. You can change the color of those same up lights to create a whole different look. Creating that perfect ambiance includes making sure you have really good lighting.
Check with the event staff of your venue to see what kind of lighting the venue offers. Don't assume anything. If they do not have enough lighting, you can rent lighting from a local company or even purchase some cheap lights online.
What's that smell?
Finally, you want to make sure your venue does not smell. Smelling good is an added bonus. However, it CANNOT smell bad. If a person walks into a rental space and smells trash or stale beer, it will automatically make them feel uncomfortable. Make sure your event provides a space where the smell is great. This will add to that perfect ambiance you are trying to create.
We hope this post has helped you learn more about creating a perfect ambiance. Here is another great article for you to check out to help with your next event. Happy planning!
Frequently Asked Questions
Q: What's the first step in planning any party?
A: The first step is deciding when the party is going to take place. Choose a date and time and work from there.
Q: When is a good time for a holiday party?
A: A holiday party does not have to be too close to Christmas! In fact, a good holiday party can be any time between November - December.