How to Organize a New Year’s Party
How to Organize a New Year's Eve Party

So you want to throw a New Year’s Party to bring in 2023? Here are six easy steps on how to organize a New Year’s Eve Party. This list will make sure you don’t forget any essential steps to plan an amazing party.

Step 1: Plan Your Guests List.

Who’s coming to the party? This is an important step when you organize a New Year's Eve Party. You will need to decide what your estimated guest count should be. Are you inviting everyone you know? Or is this a small and intimate gathering? Is this a work-related event? Or can you invite all your family?

Whatever you decide, make sure to select a rough number of how many guests you actually want to attend your event. This number will impact the venue you choose. It will also impact the cost of catering if you plan on having food.

Step 2: Select Your Venue.

Just a word of caution when you organize a New Year's Eve Party. Most New Year’s Eve Venues will charge a little extra. So get a head of the game. Plan as early as you can. Do not wait until the last minute especially since you know when this party is going to be! Do your homework. Research the venues in the area in which your party is going to take place. Here are some questions to ask when searching for the perfect venue for New Year’s Party.

  • Is there a New Year’s Party theme?
  • How much space do we really need?
  • Is parking available?
  • Is this venue in my budget?  

Make sure you can do a walk-through of the site you desire to host your New Year’s party. Pictures can be deceiving, and you do not want any surprises on the day of the event. Choosing from some New Year’s Party themes will help to guide you when selecting your location. You will find the perfect spot. If you’re struggling, look up ‘party venues near me.’ That is a great spot to start.  

Step 3: Choose Your Vendors.

Once you decide what you will be doing at your New Year’s Party the next step is to choose your vendors. Will there be an open bar? Then you will need to select a bartending service (Grandma Sue can’t whip up her favorite drinks for your guests!). Do you want your guests to be able to take some fun photos? There are many vendors who can create a balloon wall or a photo booth. Here are some vendors that people tend to foget:

  • Food Caterer
  • Photobooth
  • DJ
  • Furniture Rentals
  • Balloons Arch/Wall
  • Event Planner

Step 4: Get the Details in Order.

Once you have the venue and your vendors you are well on your way! Make sure to connect with the venue to provide all the information they need to host your event. Every respectable venue will require some kind of insurance from their clients. In addition, the more infomaiton you can give the venue, the smoother your event will run. Here are osme things most venue staff like to know ahead of time.

  • Vendors that will be Coming
  • Guest Count and List
  • Layout of Venue
  • Extra Furniture Being Brought In
  • Order of the Event

Step 5: Send the Invites.

Don’t forget to invite your guests! Larger events like a wedding can sometimes call for actual invitations in the mail. However, sending your invites virtually might be a more budget-friendly option for you. A tip when inviting your guests, make sure to put an RSVP by a certain date. This will help cause people to let you know if they will come or not before the actual event. Don’t worry though. Most people are last minutes when it comes to their calendars.

Step 6: Have a great Party!

Finally, have a great time! New Year’s is a chance to remember the previous year and usher in the next one! Have a great time! Put all the people in position to host a great party and then have a great time! Just make sure to be out of the party venue by the agreed upon time!

Check out this article here for another great read on how to organize a New Year's Eve Party.

Photo Credit: Paul Marcy Photography
Follow him @paulmardyphotography

Frequently Asked Questions (FAQs)

Q. What are some ways to choose a venue for your New Year’s party?

A. There are many ways to choose a venue for your New Year’s party. Some of the popular choices are a backyard, an indoor location, or a rented space. You also need to consider what type of New Year’s party you want to have. Is it going to be more intimate or a night out with friends? What type of food will you serve?

Q. What type of events are hosted at the venue?

A. Brickroom LA event venue hosts various events and offers many different ways for people to enjoy themselves. The venue hosts concerts, parties, corporate events, and more.

Q. What makes the venue so special?

A. The venue is where people can come together and enjoy themselves. The venue is not just a place where people come to have fun and socialize but also a place with the potential to make memories.