4 Questions to Consider When Choosing a Private Event Venue to Rent
private event

What is private event venue?

A private event venue is a space that you can rent for your birthday or event where you will have the entire venue to yourself. This means that only your guest list will be able to come into the rental space.

Questions to Consider When Choosing a Private Event.

private event

What amenities does your venue offer?

No two venue spaces are created equal. Each one is going to offer different things. Almost every private event venue will have positive elements you love and they might also come with some things that you do not like that much. You will have to weigh the pros and cons for each space.

Here are some things to consider when planning a private event.

  • Load In and Out Times
  • Bathrooms
  • Different Rooms Available
  • Venue Staffing
  • Vendor Options
private event

What is the Indoor venue capacity?

Another question you will need to answer is how much indoor venue capacity is offered in the rental you are look at. Each venue will only have so much capacity for their events. You will need to make sure the venue in question has enough space for your party. Too much space and your party will feel awkward. Too little space and your party will feel cramped. In both situations, people will not want to stay.

How much does the venue cost to rent?

Before you fall in love with a venue, make sure you know how much it costs! You don't want to choose somewhere and then be unable to pay for it. When you first inquire about an event space, make sure to get a quote right away. Get the pricing before you even go visit the venue. Most spaces will ask what your budget is that you are looking for. Make sure to have that number ready.

Many venues have additional costs on top of the rental fee. Standard things include security fees, venue staffing, and a cleaning fee. Make sure to ask about these costs if they are not included in the quote. You don't want to be blindsided later. Many venues will require a deposit to hold your date and a security deposit that will be refunded after the event is over and returned if no damages are done. Make sure to ask about all these costs.

What vendors can I bring into the venue?

Some event spaces only allow you to use their on-site vendors. Other rental spaces allow you to bring any vendors of your choosing. The best venues will allow you to use who you like, but will have a list of preferred vendors that they have used before. These vendors would be familiar with the site and no what they can and can't do at that specific venue.

Here are a list of vendors that are needed at a typical party.

  • Catering
  • Bartenders
  • Photo Booth
  • Photography/Videography
  • Event Planner/Coordinator

We hope this article helps you to see the value of choosing a private event venue to rent for your next event. Here is another great article to help you as you prepare. Happy planning!

private event

Frequently Asked Question

Q: What if I am planning an event last minute?
While it is always better to plan ahead, we have put together an event in less than one week! You might have to be a little flexible on the date depending on the venue's availability, but it is possible.

Q: Am I allowed to bring in my vendors for my party?
Each venue is different. Some venues only allow their vendors, but most event spaces allow you to bring in your vendors. Ask the venue as early as possible to confirm this information.