When you are planning an event, you might want to consider hiring an event planner. Here are four things every great event planner does.
#1: Really Get to Know the Client
When you are looking to hire an event planner, make sure you choose one that really gets to know the client. You will want to choose someone who is truly interested in you and your event. If someone does not seem concerned on the front end before you hire them, they will definitely not be concerned about you on the days leading up to your event when you really need them.
A great event planner will ask you many questions. They will seek to understand what you desire in your event. They will want to know your thoughts and your dreams for this potential event. You will not feel rushed when talking to this person. If done well, the event planner will make you feel like he or she is your long lost friend here to help plan your big day! Don’t settle for anything less.
#2: Keep an Organized Schedule
Something to keep in mind when hiring an event planner is that you will want someone who loves the details. This team member will need to keep an organized schedule and also help you to prioritize what needs to be done. This person should not be scatter brained or make you feel uneasy when going over so many different things. Any event can feel like a huge task, especially big days that have great impact. The event planner should make your life easier. They should remind you of certain to-dos and things coming up.
When planning an event, there are so many things to be done. The event planner helps you to know which things are the most important things that need to get done and which things need to be done in what order. A great event planner will guide you through these crazy times of planning an event.
#3: Always Has a Backup Plan
At the end of the day, not everything will go as planned. A great event planner will always have a backup plan! If your event is outside, what will happen if it rains? If your maid-of-honor gets sick, who will stand in this important role. All these things can actually happen. A great event planner will always have a Plan B just in case something happens during your event.
Here are some things you will need a back up plan for:
- Rainy Days
- Missing Bridal Party
- Hyperactive Children
- Cold Weather
- Windy Days
- Loss of Power
- Too Many Guests
- Not enough Guests
- Not Enough food
At the end of the day, you will get to make the decision if any of these above tragedies come into play; however, a great even planner will give you many different options and help you overcome even the slightest challenges. This is the difference between a bad event planner and a great event planner. You will want the latter!
#4: Build Great Relationships and Connections
When you choose a great event planner, one of the most important things is to select someone who is interested in building great relationships and connections. You want someone who knows your name. You are not just a number on a spreadsheet, but an actual person with a story. You want the event planner to believe in your event and be excited for what is happening! This is a great event planner!
Frequently Asked Questions
Q. What are the benefits of hiring an event planner?
A. Hiring an event planner can save you time and reduce stress, as they take care of all the details of the event, allowing you to focus on enjoying the event itself. Event planners also have extensive experience in organizing events and can offer valuable insights and suggestions that can enhance your event. They also have established relationships with vendors and suppliers, which can help you save money on event-related expenses.
Q. What skills are required to be a successful event planner?
A. To be a successful event planner, you need excellent organizational skills, attention to detail, strong communication skills, and the ability to work well under pressure. You should also have knowledge of the event industry, such as current trends, best practices, and relevant regulations. Creativity, flexibility, and the ability to solve problems quickly are also crucial to success in this role.
Q. What is an event planner’s duty?
A. An event planner is responsible for organizing, planning, and executing various events, such as weddings, corporate events, parties, and conferences. They are in charge of every aspect of the event, including selecting venues, creating event timelines, arranging catering and transportation, managing vendors, and coordinating with clients to ensure that the event runs smoothly.