When you are choosing an indoor event venue, this task does not have to be a hard task. If you are looking to host an event, there are many benefits to choosing something inside. Here are four important things to consider when choosing your location.
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What is an indoor event venue?
An indoor event venue is simply a place to host an event that is located inside. There are some venues that have both an outdoor option and an indoor option. Choosing an indoor event venue can be the best choice especially when it comes to fighting the weather. If the day of your event is extremely hot or cold, you will be thankful you chose indoors. Another thing to consider is the rainy season. Rain and wind can easily ruin an entire event. An indoor venue has controlled sound, lighting, and temperature.
When choosing an indoor event venue, what facilities are included?
Every event space is going to be different. Whether you are looking at an indoor event space or an outdoor event space, you will need to find out from the event staff what facilities are included. You can find this out by searching on the venue’s website or even calling to ask them more specific questions.
Here are some things you should ask when it come to choosing an indoor event venue:
- When can I enter the venue to set up for my event?
- Am I allowed to bring in my own vendors?
- What about parking?
- What fees are included (cleaning, security deposit, security, etc.)?
- What AV is included?
- What different spaces are available for me to use (Kitchen, green room, bathrooms, etc.)?
Indoor Venue Capacity
One question you will need to answer right away is to see if the venue has enough space for your event. If the venue is small, your event will feel crowded and people will not stay. If the venue is too big, your event will feel awkward. Ask the event staff when you walk through the facility how many people they can hold in their building. You will want to have an estimated head count so you can make sure the venue is the right spot for you.
Tips to Choose the Right Venue
#1: Remember your budget.
Before you go searching for the perfect venue, make sure to select your budget. Whether this is a company event or a personal party, you will need to know how much money you are willing to spend on the venue. Looking at venues that are way outside your price limit is not going to help you. Choose a budget and stay in that range so you don’t fall in love with a venue that you cannot afford.
#2: Consider your Guest Count.
If you are hosting an event, get a running total of how many guests you anticipate will come to your party. This will help you in planning. This will help determine how much food to buy, how much drinks to provide, and how many party favors to offer.
A proper guest count will also help you decide what is the best venue for you. When choosing an indoor event venue, there is a limit on how many people you can bring so make sure to get that number of guests. Remember that a portion of your RSVP list will not show up even if they say yes, so make sure to keep that in mind.
#3: Identify the Season.
Outside or inside? When making a decision on which venue to choose, make sure to consider the season. Depending on where you live, you will want to be aware if the day will be cold or hot. Is there a huge possibility that it will rain or is there going to be wind? Choosing an indoor location saves you from all these questions.
Here is a list of things to control when you are indoors:
- Crowd Control
#4: Get Creative.
At the end of the day, in any location, you will want to use creativity! There are so many opportunities to provide a fun and vibrant space for your guests to enjoy the event. Choose a theme and have the decorations match your choice. Create an immaculate photo booth for guests to remember the night. Make your drinks match the occasion!
We hope this article was helpful for you as you choose your next indoor venue. Here is another great writing to help you find the perfect spot. Happy planning!
Frequently Asked Question:
Q: What happens if my event gets rained out in my outdoor event space?
A: In most outdoor venues, there is ALWAYS a backup option that is located inside. Make sure to ask the event staff of your venue BEFORE the day of your event what the backup plan is going to be.
Q: When venue booking, how many places should I tour before I make a decision?
A: It is always a good rule of thumb to check out 2-3 spaces before making a final decision. However, if a spot has everything you need and the price is right, don’t delay!