There are important steps on how to book an event venue. Whether you are looking for an even space in LA or you are renting out a church for a wedding, here are some important steps you will not want to forget.
Step 1: Decide Your Event.
The first thing you will need to decide is what type of event am I hosting? Is this an intimate dinner party for your closest family friends? Or is this a live and exciting party for everyone you know? Either way, decide what kind of event you will be having. Some people choose a theme for their event which helps navigate the type of location needed.
Step 2: Set the Budget.
Once you know what kind of event you are hosting, you will need to set the budget. How much money do you want to spend on this event? Setting a budget at the beginning will keep you from spending more than you had intended. A corporate event budget will be different from planning a baby shower event. Here are some questions to keep in mind when creating a budget:
- How much will the venue cost?
- What are the extra required fees?
- Is there a security deposit that I will have to pay up front?
- Will I have to rent extra furniture, tables, etc.?
- Do I need to hire an event planner?
- How much does a caterer cost?
- What other vendors will I need to hire?
Step 3: Do Your Homework.
When looking for the right spot, don’t stop lookin after falling in love with just one. That location may be booked! It may be too expensive. When you book an event venue, you will need to do your homework and look at all the type of venues for events.
Step 4: Tour Sites in Your Area.
You might be looking for a venue rental in Los Angeles. You may be looking for a sunset view on the beach. Either way make sure you go in person and check it out! Pictures can be deceiving and even videos can edit out the ugly parts. Make sure, if you can, you tour the site in person. If you are not available, send your trusted friend! This will eliminate any surprises on the day of your event. You will also be able to better plan after viewing the actual venue.
Step 5: Ask the Right Questions.
When viewing the venue and working with the venue’s coordinator, make sure to ask the right questions. There are certain fees that ever venue requires along with the actual booking fee. You want to know what those are head of time. Make sure to ask what is all included in the price as well. Here are some questions to consider when you are taking steps to book an event venue:
- Are there any additional fees to the booking fee?
- How much is the cleaning fee?
- How many security agents will there be for this price?
- Is the furniture included? Is there any more furniture available?
- How many site walk-throughs can I do before my event?
- What time can I load in on the day of my event?
Step 6: Sign the Contract and pay the deposit!
Once you agree on the price and yo are ready to go, sign the contract! But the biggest step is to pay the deposit. You don’t want to think you have a venue booked, but they have not blocked the date out because you have not paid the bill. Most venues will not hold a date unless a contract has been signed and the first deposit has been paid. Don’t forget to do that!
These are a few important steps on how to book an event venue. When you are looking for an LA filming location, a birthday venue, or even an engagement party venue, make sure to follow these steps to help you book the perfect spot. For more information on this topic, check out this article here.
Happy planning!
Frequently Asked Questions (FAQs)
Q. What are the benefits of booking an event venue?
A. There are many benefits to booking an event venue. Venues provide a space for events to take place and can be rented out in order to host events such as conferences, concerts, weddings, parties, and more. Event venues often have all the necessary amenities that are needed for the event.
Q. What should I know before booking a venue?
A. Venues are one of the most important factors to consider when planning an event. It is important to have a venue that can accommodate all of your guests, as well as provide the right atmosphere for your event. The venue should be a reflection of the event itself. It should offer a good mix of practicality and aesthetics.