Five Helpful Tips on How to Plan a Memorable Birthday Party.
How to Plan a Birthday Party

Is your birthday party around the corner? Or are you planning a birthday party for a friend? We want to help you plan your big event. Here are five tips on how to plan a birthday party.

Tip #1. Choose a Birthday Party Theme.

You may think choosing a theme is just for a toddler’s birthday party or even a large celebration for Grandma Sue, but a birthday party theme is valuable at any age when you are working on how to plan a birthday party. The theme will help guide every element of the party. Think about all the possibilities.

The theme will also play a part in what you do at the birthday party. So, take some time and ask yourself some needed questions. Do I want this to be formal or more laid back? Will we be jamming to the oldies, but goodies? Do I want a hip DJ, or will we be singing karaoke? All these questions will help guide you choose the perfect birthday party theme!

Tip #2. Select the Venue for the Birthday Party.

A venue for your party is a very important item on how to plan a birthday party. This is one of the hardest to-dos on your birthday party checklist. When looking for event space rentals in Los Angeles, Long Beach, or wherever you are located, there are a few questions to keep in mind?

  • How many people will be in attendance?
  • How much am I willing to spend?
  • What are the most important items to me?
  • Do I need an outdoor space for my party?
  • What part of town do I want to throw this party?

Knowing the answers to these questions will help eliminate many options so you can narrow down the perfect site for you and your event. While there are many great birthday venues in Los Angeles, make sure to know your priorities before you start the hunt.

Tip #3. Decide on a birthday party budget.

Money matters. As you are thinking on how to plan a birthday party, you will need to know how much money you are willing to spend. All the little expenses add up! Before you start looking at indoor party space rental or before you hire a caterer, make sure to lock in the budget for your birthday party so there are no hidden surprises.

Tip #4. Hand-select your birthday party guests list.

Who is coming to your event? An important part of the checklist is to create your birthday party guest list. This will include a list of who you are inviting and their plus one. Most venues will require you to have a maximum number of people who will be attending to make sure their space can accommodate for all your guests.

Tip #5. Don’t forget the birthday party decorations!

Based on your theme, you will be able to choose the decorations for your event. If you choose a good rental venue, then your décor may be minimal. Decorations could include so many different things.

  • Table Tops
  • Photobooth
  • Balloon Arch
  • Sign In Table
  • Gift Table
  • Décor for the Entrance

As the planner, you get to decide how much décor is needed. Don’t forget to include a photo area or a center piece for your guests to take picture and capture moments from the party. Another fun idea is to include a party favor your guests can take with them as they leave to remember your amazing birthday party. But know this, if you want to plan an amazing birthday party, you need to have great decorations!

For another great article on planning a birthday party, check out this one here.


Frequently Asked Questions

Q: What if I don’t know how many people are coming to my event yet?

A: This will happen. Even if your invite is beautiful and clearly states a date in which to let you know if you will be attending or not, people are still last minute sometimes. In this case, estimate how many people you think will attend. You do not need an exact number. Whether you are thinking a 30-person small gathering or a 150-person party, give yourself some grace on the numbers.

Q: What about parking?

A: This is a great question! You should ALWAYS ask the venue about parking. Some rental spots will have a parking lot for your guests while others will offer a valet service. Some will inform you that street parking is available. All these options are good, but it is important to know ahead of time so you can inform your guests.

Q: What if I am planning a last-minute event?

A: Last minute events can still be a success! Make sure to know what you need and your price range and get to work! If you choose a great venue and you can even hire an event planner, it is possible. Do not worry! (But you should probably start today!)