There are a few things to remember when you are a looking for a good conference or product launch venue. Here are four questions to ask yourself before booking your next event’s location.
#1: Where is the location?
In order to book a good conference venue, make sure you have a location that works for your organization. Where are most of your guests going to be coming from? Make sure to choose a location that is not too far from your expected guests. If the guests are willing to drive or fly, ensure there are a couple of good options for hotels nearby.
You will also need to decide what is the desired feel for this conference venue. Do you want an outdoor vibe? Or are you looking for more of a seminar setup? Both options are good, but you will need an idea for your event so you know what to say no to when you start looking.
#2: How many guests are you expecting?
When looking for a good conference venue, your guest count will drastically have an impact on your final decision. Is this going to be a small gathering for donors and higher-level leadership employees? Or is this an event the whole office is coming to?
Talk to the leaders of your organization who will be making this decision and find out what the expected guests count looks like. Most venues will have a certain number of guests that they can fit in their space so you will want to know how many people you plan on inviting.
#3: What do you need?
Every event has different needs. As you look for a good conference venue, make a list o questions you can present to the event staff before you sign any contracts. There are certain things that you will have to have so you want to make sure those things are agreed upon before you fall in love with a good conference venue.
Here are some questions you should probably ask:
- What does parking look like?
- What are the load-in and load-out times?
- Are there enough bathrooms?
- Are there any rooms for prep?
- Where can we serve snacks/food?
- What furniture does the venue provide?
#4: What is your budget?
One of the most important questions when looking for a good conference venue is the amount you are willing to spend. Location is usually one of your higher budget lines so make sure to know how much you are willing to spend.
Cheap venues usually offer cheap products. Don’t be fooled by lower-budget locations. As the saying goes, you get what you pay for. However, make sure you are spending your money on what you actually need.
Here are some things to think about when spending money on a venue:
- Spending money on a good conference venue means less budget on decorations.
- Spending money on a good conference venue means less budget for promoting the event.
- Spending money on a good conference venue means less budget for external staff.
- Spending money on a good conference venue usually means for a smoother ran event.
We hope this article helps you choose a good conference venue in Los Angeles for your next event! Here is another great article to help you find some great resources to help you succeed. Happy planning!
Frequently Asked Questions:
Q: What are the different types of facilities that can be found in a conference venue?
A: Some must-haves for planning a corporate event or for a good conference venue are good AV tech, adequate lighting, round tables and chairs, and plenty of bathrooms.
Q: How do I find a venue for a product launch in Los Angeles?
A: There are so many good event space rentals in Los Angeles. Do your homework and check out different rentals. Make sure to go in person! Search for event rentals near me. We are always here to help you find a great spot at BrickRoom LA.