Here are four tips to for you to help plan an event. Have you been tasked to plan the next event at work? Here are some easy tips to help you get started!
#1: Do Your Research on Venues When you Plan an Event
One of the greatest challenges you will have to overcome is finding the perfect venue for your event. If you are hosting the event in your office space or home, that is easier! Even still, it is a big decision to make when you need help to plan an event.
If you have a budget for your event to rent a space, this is a big decision! Much of your budget will go into renting an event space. Make sure to do your research on all the different places available for your event. Look online and ask around to other friends who have rented spaces in your area. Before you sign or send a deposit, make sure to visit the space in person! Pictures and videos can hide many things.
#2: Know What the Event Planner does to help plan an event
What is event planning? What does an event planner do? The event planner is the person who plans the entire event ahead of time. As the event planner, you are responsible to organize all the moving parts that are involved with any event. Whether you are the final decision maker or not, you still have many calls to make. Here are a few things you must organize as the event planner to help plan an event:
- Choose the Venue
- Finalize the Budget
- Send out the Invites
- Select the Food/Caterer
- Provide the Event Venue with all Needed Information and Insurance
- Decorations
- Activities
#3: Be Educated on Different Types of Events
There are so many different types of events. You may be hosting a corporate event, a birthday party, a private party venue, a concert, a comedy show, or a intimate wedding. The sky is the limit. Whatever the case, make sure you know the event and feel you want for your event. This will help you make the decisions needed to help plan an event. When looking for a photoshoot venue, lighting & background of venue is extremely important
Here are some questions every event planner should ask to help you plan an event:
- What is the theme of my event?
- Will my event be indoors or outdoors?
- How many guests are coming?
- Is there a cost to this event?
- Will there be food/caterer?
- What are the activities at this event?
#4: Do Everything You Can Before the Day of the Event
There are many tips for planning an event. But one of the greatest tips is to do everything you can before the day of the event. On the day of the event, there will always be things to troubleshoot. So the more you can play ahead of time, the better. Make sure to organize all the details. Make sure every person has a job. Make sure every assignment is taken care of so on the day of the event you can execute the already created plan. Make sure not to commit any of the common event planning mistakes to avoid for a smooth party!
These are just a couple of tips to help you plan an event. Let us know other tips that you have found helpful. Here is another article where you can find some more expert pointers when planning an event.
Frequently Asked Questions:
Q: Can I plan an event if I’m not actually an event planner?
A: If you have the ability in your budget to hire an event planner, that is always helpful. However, you can plan an event! There are so many tools available to you. Plan ahead and get a good team and you will be able to do it!
Q: What does an event planning team help with?
A: If you hire an event planning team, they will help you as much as you desire. If you want them to plan every detail from start to finish, they can do that. If you want to be more hands on, that is totally fine as well. You are in charge of your own event.