Here are four common event planning mistakes to avoid. Have you been tasked with lead the next corporate event on your work? Stay clear of these four common mistakes so you can host an excellent event!
Mistake #1: Book the Venue Last Minute
Many people wait until the last minute when they look to book an even space. This is one of the many common event planning mistakes to avoid especially for a corporate event. The earlier you can book the venue for your event the more date options will be available and the better prices you will receive. Last minute bookings tend to be more expensive. In addition, your desired date may already be booked by someone else. So, once you know the date, do your research and get your venue!
Mistake #2: Forget About Parking
Many events, especially event rental in Los Angeles, do not have parking available for their guests. Make sure when you are booking a venue that you ask about the parking situation. Some venues will have a parking lot where other event spaces will only have a limited number of spots. Still other venues will charge per spot for your guests.
You can make any of these options work. You can even work with no parking! However, you need to know what you are working with in advance so you can properly inform your guests what they should be prepared for. The easier the parking is for your guests when they arrive, the better. However, sometimes you will have to be flexible.
Mistake #3: Run Out of Food!
Whether you are having a full dinner at your corporate event or maybe you are only having appetizers, you need to make sure you do not run out of food when planning a corporate event. At a corporate event, it is better to have too much food than to run out. These items not only keep the people fed and full, but it also keeps them busy so they do not get board at your event. Here are some things you may want to have plenty for your guests:
- Water
- Mints
- Soda
- Alcohol
- Snacks
- Bread
- Dessert
- Coffee
- Juice
Mistake #4: Leave People Off the Guest List.
A common event planning mistake to avoid would be leaving people off the guest list. If you are planning a party, make sure to invite everyone that needs to be there! If you are hosting an event for work, make sure all employees and important executives make the invite list! You do not want to leave anyone off unintentionally that turns into a big problem later. Make sure to double check your list and see that everyone should be invited to the invite gets an invite. To save on time and postage, send an electronic email! This way your RSVP list is all electronic and if you forget to invite someone you can always send a last-minute e-vite.
We hope your next event turns out great! Make sure not to commit any of these common event planning mistakes to avoid for a smooth party! Check out this article here for some more tips on some mistakes to avoid.
Frequently Asked Questions:
Q: What if a venue does not have parking?
A: Parking is a great thing to have for a venue. However, it is not needed. There are other alternatives to host a great party for your guests. Many venues will provide a valet service if requested. Another option is to inform your guests about the lack of parking ahead of time so they can use a ride sharing service like Uber.
Q: What if I am planning an event last minute?
A: It is always better to plan out far enough time in advance. However, even with limited time, you are still able to plan a successful event. Contact us and we can help you book a great venue.