How do you plan a company Christmas party? It’s the most wonderful time of the year. And you are in charge of the office holiday party! What’s next?! Don’t panic. Don’t miss our ultimate Company Christmas party checklist! This will help you not only get in the holiday spirit, but host the ultimate Christmas party for your colleagues as well.
#1: Set a Budget
Make sure you know what the budget is before you plan a company Christmas party. You will want to know this before you start selecting things and falling in love with venues you cannot afford. Know how many guests you are planning to attend and the amount of space you will need. Decide what you will be doing at your company party so you can plan accordingly.
Here are some company Christmas party ideas on a budget:
- White Elephant Gifts
- Electronic Invitations
- Donated Gift cards for Giveaways
- Hot Chocolate Bar is Festive and Inexpensive
- Purchase Items after Christmas for next year’s party
#2: Choose a Venue
Many people struggle on how to book event venues. But don’t worry! You got this! The best advice is to know what you need/want and how much you can spend before hunting for the perfect venue. Depending on where you live, there will be many different event spaces to choose from.
In Los Angeles, there are many different spots to rent a space from a cool and modern vibe downtown to a cozy and eclectic feel in the Miracle Mile District. There are so many places to select. Make sure you know how many rooms you will need, the tech equipment you desire, and what areas you are willing to compromise.
Don’t just look online. Make sure to schedule a site visit. Many locations will look great online but hide the glaring issues from their digital audience. Visiting a site in person will save you from any surprises on the day of the event or when you begin the planning process.
#3: Select Your Theme
A theme will help you keep everything in order. During the holiday, there are so many fun themes to choose from. The them will help navigate your decorations, your dress code, and even your food.
You can have as much or as little decoration as you want at a holiday party. Based on your venue selection, that will determine how much work you need to do. Around Christmas, many venues will already have a holiday theme so make sure to ask when you are visiting different sites.
Here are some fun and creative Christmas themes we have seen at past events:
- Home for Christmas
- The Sounds of Christmas
- Jingle Bell Christmas
- Let It Snow
- Vintage Christmas
- Nutcracker Christmas
- A White Christmas
#4. Send the Invites
When you plan a company Christmas party, who is on the guest list? Who will you be inviting to attend? Make sure to make a full and complete list. Will it be invite only or is there a plus one on your invites? Make sure to send out reminders as well. But keep in mind, most people rsvp last minute.
#5: Establish a Schedule
What will take place at this company holiday Christmas party? Will there be food at this event. If your party is during a mealtime, make sure you have something to eat. Schedule a vendor or caterer for this to prepare and serve.
Will there be a bar at your event? Do you plan on exchanging gifts? Will there be dancing? Whatever you decide to do, make sure you have a plan and a team to make the plan happen. When you plan a company Christmas party, the event will run much smother (and less awkward for everyone) when there is a plan.
Frequently Asked Questions (FAQs)
Q. What does the company need to do in order to plan a company Christmas party?
A. The company needs to decide on the party's date, venue, and theme. The most important factor is the venue. A good venue will not only provide an excellent and enjoyable atmosphere but will also allow for enough space for all attendees. They should also plan on what they will provide for the food and drinks.
Q. What are the considerations for choosing a venue for Company Christmas Party?
A. There are many considerations like catering, parking, entertainment, location and accessibility which should be taken into account before making the final decision about where the company party will take place because these factors can make or break the event.