So you have been tasked to run the next big event for your company? But you have no idea where to start. There are so many things to do and questions to answer, but you're not sure what is step one. You might want to consider hiring event consulting! Should I hire a planner or event consultant? Here are 3 reasons why you need event consulting for your next event.
#1: You need event consulting because you don't know where to start.
In a post-pandemic world, adding event consulting to your team can be very helpful to navigate through tough questions and decisions when planning an event.
There are different roles you can hire when it comes to event consulting. An event planner will help you plan out your event before the big day! They will help you ask all the questions that are needed (Sometimes you don't even know what those are!). An event coordinator will also help you lead up to the day of the event, but they are hired to be on site for the day of the event. They receive the playbook from the planner and run the play. This can be very helpful to eliminate much of the stress from the organizer of the event.
Most coordinators and event consulting companies will also include preferred vendors. How do you know if a DJ is good unless you know someone? How do you know which photo booth company to use? A preferred vendor is someone that has proven themselves at events before. This is very valuable to the client. Event consulting is very helpful, from picking the venue to designing the decor.
#2: You need event consulting because you've never planned an event before.
Is this the first event that you are planning? No worries at all! Hiring event consulting would be the best decision you can make so you don't miss any details. Depending how big your event is going to be will determine who you would need to hire for this event.
Here are some questions event consulting would help you answer as you begin the planning process.
- What is the timeline for my event?
- What is my budget?
- Where are we going to have the event?
- What vendors will we hire?
- What is our guest list/count?
- What advertising is needed?
- What will the decor look like?
If it is your first time planning an event, you may not know how to structure an event. An event planner or coordinator would help figure out the layout for your party. They would also help walk through the flow of the event so there are no hiccups on the day of the gathering. Event consulting can also help you decide what is going to take place at your event to engage your guests. Nobody wants to simply stand around at an event.
An event planner or coordinator would help figure out the layout for your party. Here are some tips for planning an event:
- Always have food and drinks.
- Live Music can be fun!
- Think about having a dance floor in your set up.
- Why not have a photo booth! (Here's a good one!)
- Add a Personal Touch somehow.
#3: You need event consulting because you're not sure about your budget.
Sometimes the most daunting task in planning an event is the finances. Hiring event consulting can even help you lay out the budget for your event. They will know what NEEDS to be bought and what are reasonable prices. They can help you lay out what purchase will need to be made to help you get the approval you need from your company.
Here are some of the things you will need to set aside money for:
- Event Venue
- Food/Drinks
- Favors
- Decor
- Event Consulting
We hope this article was helpful to you in planning your next party. Here is another great article to help you when it comes to event consulting.
Frequently Asked Questions
Q: How important is the venue for your event?
A: The location of your event is extremely important. Make sure the event is in a good location that is not too difficult for your guests to get to. It also needs to include the proper atmosphere you desire for your event as well as enough space for the guest count.
Q: What should a venue include?
A: The amenities of any venue will differ. Make sure to ask about these before you sign a contract. At the least these should include proper restrooms, lighting and tech, proper sound, and a limited amount of furniture.